EVER Pharma whistleblower channel
What and how can I report?
The reporting system shall be used to report misbehaviour and misconduct (e.g.: economic crimes such as bribery, corruption, money laundering, financial fraud, but also data protection or other serious irregularities) that you have identified or observed in relation to our company.
You can submit your information digitally (in writing or orally) via the reporting system. All reports are handled confidentially and securely.
Do I have to register to send a report?
No. You don’t need to register to submit a report. Even without any registration the reporting system enables you to keep in touch with the data protection officer or the person responsible for processing your report. The system generates a password for you, which allows you to track the report so that you can view your report later and follow up with any action taken.
General concerns and staff-related matters?
The reporting system is not intended to ask questions of a general nature and/or to raise personal complaints (e.g. about the quality of the food in the canteen; etc.) For these kinds of communication please get in touch with yourthe direct supervisor, the managing director or the HR department.
What protection do I enjoy as a whistleblower?
The DIRECTIVE OF THE EUROPEAN PARLIAMENT AND OF THE COUNCILon the Protection of Persons Reporting Violations of Union Law (the “Whistleblowing Directive” ) guarantees informants protection against any kind of disadvantages and harmful actions which might be taken by the company provided the informant submits justified information of any misconduct primarily though the organisations reporting-system.
Deliberate misinformation and/or badmouthing of colleagues is in any case a misconduct itself and can lead to legal actions against the informant.
What happens with my report?
Every report must be processed and evaluated. If the report is compliance-relevant, an internal investigation will be initiated. In this case, communication between the informant and the company is important must be kept active. Therefore, please access your report regularly, check the status of the investigation and communicate though the reporting-channel with the us.
Privacy Notice
Privacy statement for whistleblowers
EVER Neuro Pharma GmbH or EVER Pharma Jena GmbH and EVER Pharma GmbH (Gröbenzell) (hereinafter “EVER”) is obliged to operate a whistleblower portal as the controller, using the contract processor data.mill GmbH, Georg-von-Trapp-Straße 12, 5026 Salzburg-Aigen in Austria, which provides the internal reporting office both as software and as a service provider. The processor assumes the role of “internal body” in accordance with §5 Paragraph 6 HSchG and acts exclusively within the framework of the Whistleblower Protection Act and on instructions from EVER, may not use the data for its own purposes and is bound by its own agreements to the data protection obligations of the General Data Protection Regulation. There is also no data transfer to countries outside the European Union or to international organizations.
You have the opportunity to report legal violations that you observe in the company via the whistleblower portal.
The IP address and technical telemetry data from your device's browser are immediately anonymized after transmission and therefore no longer contain any personal reference.
If you decide to report confidentially, your name and optional telephone number and e-mail address will be stored and reported to the internal reporting office, which will handle your case confidentially and will not share your data with the company.
You have the option to report verbally by recording an audio file, which is uploaded to our servers. Here, you can activate voice distortion to ensure maximum anonymity again.
You also have the option to upload documents that will be attached to the case. These documents may contain personal data.
As part of your report, the personal data mentioned will be processed for the purpose of processing your report on the legal basis of HSchG § 8.
After the proceedings have been completed, your data will be deleted after expiry of the statutory retention periods (Austria: 5 years; Germany: 3 years).
You have the right to access, correct, delete your data, and restrict the processing of the data. You also have the right to lodge a complaint with a supervisory authority.
To exercise your rights and for any other questions regarding data protection, please contact our data protection officer at: dpo@everpharma.com